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Aircraft Inventory Management

 

AvPro™ offers a powerful barcode-based Parts Inventory Module designed for full traceability and efficient handling of FAA/EASA Certification documents. Streamline your inventory management by utilizing barcodes and scanners to track movement of inventory from vendor orders to stock work orders, ensuring accuracy for any airframe or part repair. Experience enhanced efficiency and compliance with AvPro™.

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Our Aircraft Inventory module is designed to streamline the management of serialized aircraft parts. Maintenance teams can effortlessly track the movement and placement of inventory items by their unique serial numbers during FAA maintenance procedures. By leveraging barcode technology, each item is tagged with essential details like item description, serial number, Lot#, and expiration date. This innovative approach not only eliminates the need for manual record-keeping but also reduces transcription errors, making inventory management simpler, more accurate, and significantly less time-consuming.

Inventory Control – Includes: Purchasing, Shipping & Receiving, RFQ's, Core Exchanges with Customers and Vendors, and Repair Orders

Unlimited Part Number database, Up to 6 Searchable Alternate Part Numbers for Each Part.

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  • Manage RFQ's, PO's, RO's, Vendor/Customer Exchanges

  • Use bar codes and scanners to manage the movement of inventory from vendor orders to stock to work orders for any airRobust Receiving function to Record Receiving Batches, Attach Certificates, and make Barcode Labels for Parts Received

  • frame or part repair.

  • Built-in Barcode Label formats and Available Custom Label Formats

  • Manage Tool Calibrations and easily make Packing Slips and Repair orders for tools Sent Out

  • Import / Export Data

  • Set User Alerts for Parts Coming In or Parts Taken Out

  • Track Hazardous Materials and MSDS documents

  • Manage Parts Related Documents by Part Number or Serial Number

  • Make 8130 forms for Your Parts

  • User Definable Part Categorization for Easy Reporting

  • Physical Inventory Adjustments and Count Sheets

  • Tracks superseded & Interchangeable part numbers

  • Flexible user defined units of measure for purchasing & stocking units

  • Manage PO’s, RO’s, RFQ’s, Receiving & Shipping Documents

  • Tracks PO, RO, Vendor & Sales History from one screen

  • PO Shopping Cart feature allows users to quickly generate PO’s to all suppliers

  • Tracks PO’s and Repair Orders for parts sent out

  • Link PO’s to Work Orders & Generate PO’s from Sales Orders

  • Email & Track Pricing Requests (RFQ’s) to parts vendors

  • Manage/ Scan-in Packing Slips and vendor Invoices

  • Generate Receivers and archive/Scan-in Vendor Invoices

  • Tracks Hazardous Materials

  • Attach/View/Print Material Safety Data Sheets (MSDS)

  • Attach/View/Print FAA form 8130’s by part and serial number

  • Attach Documents such as videos, pictures, PDF’s, Etc. to any part / serial number

  • Complete Part Traceability and Audit History by serial number from purchase to usage

  • Bar Code Ready. Scanner, barcode font and label generator included

  • Barcode labels contain complete trace information on the label

  • Scan barcodes in a batch or one at a time

  • Tracks GFE, Customer, & Vendor consigned parts separately

  • Easy-to-Use part Additions & Subtractions screens

  • Check Stock Levels – alerts when parts fall below re-order point, includes automated email notification

  • Produce Physical Inventory Count Sheets & Adjustments – barcode based

  • Manage Part’s Serial# and Lot numbers by User Defined Condition Codes

  • Tracks Lot Numbers and Expiration dates on parts

  • Report Expiring Lots and Part’s Shelf Life

  • Tracks CMM/Parts Manuals and publications

  • Tracks Rotables, Serialized, and Consumable parts

  • Tracks parts in multiple warehouses by bin locations

  • Establish part on-hand minimums, bin location and re-order points in every warehouse location

  • Robust Reporting with data export to Excel and other formats

  • Kitting / BOM maintenance

  • Manage Mechanics Work Order Parts Requisitions

  • Import Vendor Parts and Price List updates
     

How Does Aircraft Inventory Management Ensure Compliance and Efficiency?

 

Managing aircraft parts requires accuracy, traceability, and compliance with strict FAA/EASA regulations. Manual record-keeping can slow down operations and introduce costly errors. This is where AvPro steps in. By integrating barcode-based processes and robust features, its aircraft inventory management solution helps MROs, airlines, repair stations, and flight departments handle parts with full transparency from vendor orders to final usage.

 

With AvPro, maintenance teams can track serialized parts, lot numbers, and expiration dates in real time. Each item carries essential details—description, serial number, documentation, and certifications—ensuring nothing gets lost in translation. Instead of spending hours on spreadsheets or searching through paper files, technicians can rely on digital traceability to maintain compliance and streamline workflows.

 

Why Aircraft Inventory Software Is the Backbone of Aviation Operations

 

Modern aviation requires more than just organized storage—it demands a system that connects purchasing, shipping, receiving, and compliance in one place. AvPro’s aircraft inventory software achieves this by combining robust tools with user-friendly processes:

 

  1. Barcode-driven accuracy – Inventory moves seamlessly from purchase order to work order, minimizing transcription errors.

  2. Document management – Certificates, FAA Form 8130s, and MSDS documents can be attached directly to part numbers or serial numbers for easy access during audits.

  3. Comprehensive control – From RFQs and repair orders to vendor/customer core exchanges, the system covers every part of the supply chain.

  4. Tool calibration tracking – Manage tool calibration schedules and generate repair orders or packing slips with ease.

 

This aviation inventory management software also simplifies physical stock checks. Teams can generate barcode-based count sheets, set reorder alerts, and manage multiple warehouses by bin locations. With customizable units of measure, detailed reporting, and the ability to track rotables, consumables, and serialized items, operations of any scale—from small flight departments to large airline MROs—can benefit.

 

Features That Support Regulatory Compliance

 

Compliance in aviation isn’t optional—it’s essential. AvPro ensures maintenance teams remain audit-ready with features that directly align with FAA/EASA standards:

 

  1. Automated FAA 8130 and EASA forms generation

  2. Certificate attachments for received parts

  3. Lot and shelf-life tracking with expiration alerts

  4. Complete audit history of each serialized part from purchase through usage

  5. Hazardous materials and MSDS tracking

 

By embedding compliance into daily workflows, AvPro reduces the risk of oversight while giving organizations confidence during inspections.

 

A Scalable Solution for Every Operation

 

One of AvPro’s strengths lies in its flexibility. Smaller flight departments may only need the inventory module, while larger repair stations or airlines can expand into work orders, component maintenance, and integrated accounting. The system is scalable, allowing organizations to adopt modules as they grow.

Deployment options add to this adaptability. Whether cloud-based for easy access or on-premise for greater control, AvPro fits the unique requirements of different aviation operations.

 

Smarter Purchasing and Vendor Management

 

AvPro also improves how teams handle purchasing and vendor relations. The system includes:

 

  1. A PO shopping cart that generates purchase orders quickly across multiple suppliers.

  2. Integrated RFQ and pricing request management with email tracking.

  3. Vendor invoice scanning and archival for easy reference.

  4. Linked purchase orders that tie directly to work orders and sales orders.

 

By connecting procurement with operations, organizations reduce delays, control costs, and ensure the right parts are available when needed.

 

FAQs

 

Q: What does aircraft inventory management software like AvPro help MROs and flight departments track?

A: AvPro tracks serialized parts using barcodes that include details such as serial number, lot number, and expiration date. It manages RFQs, purchase orders, repair orders, and exchanges, ensuring traceability and compliance throughout the lifecycle of each part.

 

Q: What capabilities does AvPro aviation inventory management software offer for airlines or repair stations?

A: AvPro provides a modular suite with barcoded parts inventory, customizable forms, vendor/customer exchanges, component maintenance, parts sales, integrated accounting, and FAA/EASA form support. It is designed for airlines, MROs, certified repair stations, brokers, and flight departments.

 

Q: Can I try AvPro aircraft inventory management software before purchase?

A: Yes. AvPro offers both a free trial and live online demo options, allowing operators to test modules such as barcoded inventory, work orders, and accounting features before committing.

 

Q: How does AvPro help ensure FAA/EASA compliance for parts management?

A: The system enables barcode scanning of serialized parts, automatic FAA/EASA form generation, MSDS tracking, and certificate attachments. It maintains complete audit histories, ensuring readiness for regulatory reviews.

 

Q: Is AvPro scalable for both small and large aviation operations?

A: Absolutely. Its modular design allows small flight departments to start with inventory tools and expand to maintenance, accounting, and sales modules as they grow.

 

Q: What is the pricing structure for AvPro aviation inventory management software?

A: Pricing starts at $2,995 for core modules or $89/month per user for subscription access. This flexible approach helps operators of all sizes choose solutions that fit their budgets.

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